Creating a new SLU-series

Last changed: 13 February 2017
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This page gives you information and recommendations on what to think about when creating a new series or publishing a part of a series. The library recommends that series are published in digital format only.

What kind of series is it?

There are different kind of series. Which matches your purpose?

Journal series

The most common way to publish research within SLU's subject areas is to publish articles in journal series. Normally each journal contains several articles, and the parts themselves do not have a specific title or author. Each part have an issue number and a possible volume number, as well as a year designator.

ISSN numbers are necessary when starting a new journal series. Apply for ISSN by contacting the National Library of Sweden.

Report series (a kind of monograph series)

These series are common within the university. Each part in a report series has a unique title and specified authors or other editors. The parts are also given individual sequential numbers, a number normally assigned by the publishing department (exception in Alnarp).

Every part in a report series needs an ISBN-number, obtained via the library.

Choosing title - what is important?

The SLU University Library recommends the publisher to choose a unique series title that is specific and well-differentiated from all other series. That will make the series easy to identify, search and refer to. Good examples of unique series titles:
  • Aqua reports
  • Emergo: studies in the biogeophysical environment
  • Landskap, trädgård, jordbruk: rapportserie
  • Röbäcksdalen meddelar: rapport

Sometimes a more standardized titel is choosen, starting with for example "Report" or "Degree paper". It is then necessary to make additions to the name to make the title unique. For example:

  • Rapport / Sveriges lantbruksuniversitet, Institutionen för anatomi och fysiologi
  • Rapport / Sveriges lantbruksuniversitet, Institutionen för husdjurens miljö och hälsa

To avoid difficulties with identifying, search for and refer to this kind of title, you should always use the full name.

How should parts of series be designed?

Two most common forms of series sequential number are:

  • Annual basis that assigns a specific number within a given annual description. Example: 2012:1; 2012:2; 2012:3. This form makes it easy to overview the publications of a specific year, and it makes it easier to search for the parts by year in different databases.
  • Progressive sequential number, independent of publication year. Example: 1, 2, 3, 295, 296, 10545. The main advantage of this form is that the parts of the series are easily found by means of a unique number not relating to the year of publication. Searching of series under year categories in a database is in many cases ruled out.

The SLU University Library recommend the sequential number with annual basis!

Who is administrating series at SLU?

The publishing department is usually responsible for all practical issues concerning the serials, and how the routines work vary between the units. The head of department is the responsible publisher if nothing else is specified. All staff responsible for publication issues is very welcome to contact the library for tips' and advices! It is important to have an understanding for the publication channels used at SLU and how the publication routines work, as well as a basic knowledge on systems like Epsilon and SLUpub.

Exceptions with PhD theses

PhD theses have stricter rules concerning layout and metadata than other publication types. The university management has decided about the instructions and there is not much room available for changes. For guidelines and stylesheets, go to our PhD theses page.

These stricter rules does not apply to licentiate theses. They are administrated as other publication types, and by the departments.

Exceptions in Alnarp

For series published in Alnarp today, it is the library that provides both ISBN and the series sequential number. However, there are no rules for what the routines should look like when implementing new series in Alnarp.

Recommendations for the cover and title pages.

When formatting the cover- and the title page for new series one should always strive to achieve a simple and unequivocal look. Feel welcome to contact the library for consulting!

1. Series should have a separate cover page and one title page.

2. The following should be stated on the cover page:

  • SLU-logotype, designed according to SLU's Graphic profile . If there are publishers/institutional collaborators other than SLU, their logotype should also be provided
  • Title
  • Title in another language (if relevant)
  • Author(s)
  • The name of the university
  • Publisher (faculty and/or department)
  • Publisher, complimentary information (department/area, section/unit)
  • Series title (unique title)
  • Series sequential number
  • Series ISSN (if existing)
  • Year and place of publication

3. The following should be stated on the title page:

  • Title
  • Title in another language (if relevant)
  • Author(s)
  • The name of the university
  • Publisher (faculty and/or department)
  • Publisher, complimentary information (department/area, section/unit)
  • Series title (unique title)
  • Series sequential number
  • Series ISSN (if existing)
  • ISBN (if relevant)
  • Year and place of publication
  • Keywords
  • Responsible experts, proof readers, series editors or similar (if relevant)
  • The author's e-mail (SLU-address)
  • Bibliographic reference/citation recommendation

It is important not to mix up place of publication with place of manufacture! Place of publication is where the publishing department is situated. The place of manufacture on the other hand is where the publication is acually printed. Place of manufacture is almost always provided by the manufacturer.

How do I get an ISSN/ISBN number?

To order an ISBN number for your publication, complete this form.

Page editor: bib-webbredaktionen@slu.se