Guide for registration in SLUpub

Last changed: 26 April 2017

In the publication database of SLU, SLUpub, everyting published at the university is registered except from theses and student projects. Only material that have been published can be registered.

  • Log in. Go to the address http://slupub.slu.se and log in using your standard SLU user name and credentials (AD). Contact the library if you can't sign in.

  • Check your business cards. Business cards hold information about organisation affiliation, and you have for example one card for your current department, and another for a department you used to work for. These data have been imported from the HR system IDIS. If some data here is incorrect, please contact the IDIs administrator of your department. If you have published at other organisations and wish to register those publications in SLUpub, you need a business card for each affiliation. Please contact the SLU University Library if you need external cards.

Add publications by importing from Web of Science

Publications in Web of Science Core Collection can be imported to SLUpub. You still need to add some information before you can send on to the library for review/validation.

  1. From the overview page, choose Add new under Publications and on the next page Import from online publication databases.
  2. Select which business card you would like to connect to the publication. If the card you want does not show up, do a search on your name. Choose the right card by clicking the + in front of the name. The next page shows your choice. Click Next to continue.
  3. Search for publications. Information on author and affiliation is preselected. The preselected affiliation should look like swed* univ* agr* sci* for SLU. If you are looking for one specific publication it is easiest to search for the title. Click Search when you have done your settings. In the following view you see a list from Web of Science. The status for each publication is shown under Action to be performed, and there are four possibilities:
    • Import and add me as author. The publication is not in the SLUpub system already. If it is your publication, mark the record to import it in the following step.
    • Relate me as author. The publication already exists in SLUpub, but you are not connected as co-author. If it is your publication, mark the record to import it in the following step.
    • Possible duplicate – Needs validation. The system thinks that there might be a duplicate already in SLUpub. Mark these articles as well to see if there really is a duplicate.
    • Already my publication. The publication is already in the system and connected to you. You don´t have to mark these publications.To continue, click Import at the bottom of the page.
  4. Confirm and import. The next page displays the publications you selected.
  5. To continue and finish the import, click on Confirm.
  6. If your list contains possible duplicates you will get a message that says One or more publications have a possible duplicate in the system. They require manual validation. To validate click on Possible duplicate – Needs validation. You will now see both articles to verify if they are the same or not. If they are not the same you can choose to import the article as a new one. If they are the same you mark the one already in the system. Finish the import by clicking Confirm.
  7. This page confirms that your import was successful. You continue by clicking on the link for Check your just imported publications.
  8. Check all information to make sure it is correct.
  9. Add mandatory information that is not already filled in. Only the fields marked by a red asterisk are mandatory but the more information you fill in, the better the quality of the post data will be.
  10. Validate all authors with an SLU affiliation at the time of publication, by adding their business card under Author validation. Some co-authors might show in the Lookup-tab, otherwise use the Search-tab and search by last name. All SLU employees should be found here. Choose the right person/business card by clicking Add in front of the name. It is very important to add the business card with the right affiliation, i.e. the affiliation stated in the publication.
  11. External authors will be added by the SLU-library.
  12. If you want to deposit your publication in SLU's open archive Epsilon, you upload the full text and choose Yes under Submit to Epsilon. Under Deposited file version you choose which version of the publication you have uploaded. Make sure you have the publishers permission. If your publication is under a publisher embargo you can still deposit it right away. The Library staff will set the correct date. Your text will not be made available online until the set time has elapsed.
  13. Choose the tab Thematic classification.
  14. Associated Programs and Other Stakeholders. State if the publication is part of a Future research program, an Environmental Monitoring and Assessment program, or Wildlife Damage Center. The easiest way is to choose the right program from the A to Z-list.
  15. Swedish Standard for Classification of Research Topics. Obligatory. Choose at least one, maximum three, classification subject that describes the content of your publication.
  16. When you are done, click Close/Send (validation) at the bottom of the page. Choose For validation by library, or if your department has a unit validator For validation by unit. This will send the entry on to the next step in the validation chain and you can no longer make changes to it. The option Display this record publicly over the web is not active at the moment and the box can be left un-ticked.

Add publications manually

Choose publication type. On your Overview page under the heading Publications, click Add new. Under the heading Add Manually choose which publication type you would like to add and click the corresponding link.

Key Information. On the first page, Key Information, tick or fill in all relevant information about your publication. Only the fields marked by a red asterisk are mandatory but the more information you fill in, the better the quality of the post data will be.

Author Validation.

  • Write the total number of authors in the box meant for this.
  • Add business cards of all SLU co-authors under the heading Author Validation – Search Authors.
  • To find SLU authors/business cards, type in the last name of the author you would like to add, choose Search and then click Add for the correct business card in the resulting list. If the author is affiliated with SLU he or she should be found in a search. Some persons have several business cards. It is very important that you add the one with correct and complete departmental affiliation. It is also important that the card chosen is the one with the person's affiliation at the time of publishing. Cards without the tag id@slu are not valid and should not be used.
  • External authors will be added by the SLU-library.

Duplicate control. When you have added the title of your publication, click on the link Find duplicate below. Someone else may have added the publication already! If the system finds a possible duplicate, check it carefully. If it is the same publication and it looks correct, you do not need to proceed with the registration.

Adding a journal / series. Under Journal Information, start by clicking the link Select. Then perform a search for the correct title of the journal or series your publication is a part of. In the resulting list, several names might appear. Always choose the most correct and complete one. If there are no matches, contact the SLU University library by e-mail and ask them to add it. Proceed with registering your publication without adding a journal or series.

Upload full-text. This is only necessary if you also wish to transfer your publication to the Epsilon Open Archive. Please note that if you choose to do so, it should be the final draft of your text. Normally the publisher's version cannot be deposited due to copyright. If you have any questions, please contact the library.

Thematic Classification, second page
Associated Programs and Other Stakeholders. State if the publication is part of a Future research program, an Environmental Monitoring and Assessment program, or Wildlife Damage Center. The easiest way is to choose the right program from the A to Z-list.

Swedish Standard for Classification of Research Topics. Obligatory. Choose at least one, maximum three, classification subject that describes the content of your publication. You have three tabs under to help you find a classification:

  • Tree view. Click on one of the headings, e.g. "Agricultural Sciences". This will open up a more specified list where you may click on further headings for even more specified choices of subject, or choose a term by clicking the Add button next to it.
  • Search. Type in a word to search for a classification. Click Add when you have found the right one.
  • A to Z. This option offers an A to Z view of all possible classifications in the system. Click on Add to add one or several to your publication.

ISI Subject Categories. Shows categories when imported from Web of Science.

Save and send for validation. If you have no further information to add and do not want to return to this publication entry later, click the orange Close/Send (validation) button. In the pop-up that appears, choose For Validation by Library and then click Done. This will send the entry on to the SLU-library and you can no longer make changes to it. The option Display this record publicly over the web is not active at the moment and the box can be left un- ticked. 

Return later. If you want to check something and return to your entry later click the blue Save button. This will allow you to continue editing the entry later until you are ready to send it on. To continue working on it, find it in your Things-to-do-list on the Overview page.

Definitions in SLUpub; what should be registered, publication type and content type

What should be registered in SLUpub?

Register all publication types except for theses and student works in SLUpub. The publication must have an official publisher to be registered, with the only exception of conference papers published at the conference web page.

Definition of publication types

  • Journal article: An article in a peer reviewed journal or other journal.
  • Research review article: Review/survey published in a scientific journal.
  • Book (author): Monographic publication including one or several parts, meant to form a finished whole. Also includes e-books.
  • Book chapter: Stand-alone part of monographic publication. Often a part of an anthology or edited book.
  • Anthology/edited book (editorship): A publication where a number of separate stand-alone works have been published together. In this category, only the editor is named. The separate works are registered as book chapters.
  • Fact sheet: A short presentation of research results or experiments, often a locally produced stand-alone publication (3-6 pages). Normally not refereed.
  • Report: A publication included in a report series.
  • Conference paper: Conference papers should more or less meet the qualifications of journal articles. Conference paper categorized as "refereed" means a contribution which has been reviewed in advance by one or more referends and that is published in an official proceeding or conference publication. Other conference papers ("other scientific") are contributions published in a conference publication, but without peer review.
  • Proceedings (editor): A personal editorship for an official conference proceeding or conference publication. Register stand-alone individual contributions as Conference papers.
  • Other publication: A publication where no other type is suitable, for instance posters, letters, editorials, invited speech at a conference, conference abstracts, report chapters, exhibitions.
  • Doctoral thesis (submitted in Epsilon, automatically transferred to SLUpub): Approved doctoral thesis.
  • Licentiate thesis (submitted in Epsilon, automatically transferred to SLUpub): Approved licentiate thesis.
  • Patent: Approved patent application to Swedish or international patent organisation.
  • Book review: A book review in a journal or newspaper.

Definition of content types

  • Peer-reviewed: Publications that have been reviewed by independent researchers and have been considered to be of a sufficiently high standard regarding scientific quality to be accepted for publication. The most common type is journal articles, but this may also apply to other publication types.
  • Other scientific: The content is of a scientific nature and intended for the scholarly society, but has not been peer-reviewed.
  • Popular science: The publication is intended to mediate scientific information to the general public. Debate contributions are included in this category.

Examples on material that cannot be registered

  • Publications based on interviews. It is not enough to be interviewed or cited, you must be the author of the publication.
  • Material produced to be used in education within SLU.
  • Pre-prints ("first online" or "early view"). The article cannot be registered before it has complete bibliographic data, such as volume number and year of publication.
  • Blog posts
  • Material without official publisher, with the only exception for conference papers published at the conference web page.
Page editor: bib-webbredaktionen@slu.se