FAQ about EndNote

Last changed: 18 April 2017
Question mark

Here are the most frequently asked questions about EndNote. If you don't find your question below, please contact the library.

The questions are divided into two groups: Questions on citations and Questions on the reference list.

 

Questions on citations

Why is only one author's name shown when the article has two authors?

I cite more than one article in the same parenthesis and they are sorted by newest first. Can I change that?

 

Questions on the reference list

I have cited a book. Why does not the reference look like a book reference in "Reference list according to the Harvard system"?

I have changed the reference type for an EndNote item but still does not the reference seem to be correct!

When I insert references, each reference lands on its own page!

How should the references be formatted in the SLU University Library style sheets?

In my reference list there is a report and before the series title there is an orphan bracket. Where is the closing bracket?

Can I edit my reference list?

 

 

Why is only one author's name shown when the article has two authors?

When there is more than one author to an article, author names should always be entered one name per line in the Author field in the EndNote item.

I cite more than one article in the same parenthesis and they are sorted by newest first. Can I change that?

Yes, you can change it. Do like this:
1. In EndNote, go to the menu Edit > Output styles > Edit ”SLU_Avhandling_Endnote_vX”.
2. In the window SLU_Avhandling_Endnote_vX, expande the list under Citations by clicking the plus/triangle. Click Sort Order and then the word Other…
3. Change the sort order for Year to A<->Z.
4. Save the change (Ctrl+S in Windows, Cmd+S in Mac OS).

 

I have cited a book. Why does not the reference look like a book reference in "Reference list according to the Harvard system"?

A limitation of EndNote causes references of some types (e.g. reports, conference papers, electronic books) look completely wrong. If you import references from a reference database, EndNote will give all references the type Journal Article. You need to change to the correct reference type yourself.

Some times some data on the imported reference lacks. You can correct it by editing the Word document after all references are inserted (otherwise EndNote chages back to the original format). However it is easier to complete the reference item in EndNote than to edit it in Word.

 

I have changed the reference type for an EndNote item but still does not the reference seem to be correct!

In the EndNote item there are sometimes several fields with similar names. Only if the data occurs in the field that is used in the style, it will show in the reference list. You can see what field are used in the style for each reference type and then type in the data in the correct field. Do like this:

  1. Click the menu command Edit > Output Styles > Edit "SLU_Thesis_Endnote_en_v8".
  2. Expand the group Bibliography, if not already done.
  3. Click´"Template" to see the field names.

 

When I insert references, each reference lands on its own page!

When you insert referenses in a Word document, the first reference gets the same style as the very last paragraph in the document. The following references get the same style as the first reference. In this case the last paragraph in your document happened to be a heading, formatted with an automatick page break. You need to change styles to the correct one. This in not always problem-free, see the next question.

If you use the SLU University Library style sheets, the last (empty) paragraph should be formatted with the style References before you insert the first reference. Then the references follow after each other without any page break. However you anyway need to apply the style References to the reference list once again, since EndNote reformats the paragraphs.

To solve the problem you can test this method. Do it preferably in a copy of the file, since the method is not tested on a large scale.

  1. Delete the heading References and the bibliography.
  2. Make sure the last paragraphs of the file are formatted as references.
  3. Click the button Update citations and bibliography, on the tab EndNote X6.
  4. Insert a new heading References.

 

How should the references be formatted in the SLU University Library style sheets?

In each stylesheet there is a style for references. You will find it on the SLU tab (Windows) or tool bar (Mac OS) on the menu Lists. Even when this style is chosen for the last paragraph of the document before you insert the references, EndNote will yet change the formatting of the paragraphs. Therefore, when all references are inserted, select them and apply the style References again.

When you do this it may happen that the italics are changed into normal text. The reason is that in the first reference many of the characters are italicized. The solution is to insert a paragraph without italicized characters before the first reference and include that paragraph in the selection before the style References is applied.

 

In my reference list there is a report and before the series title there is an orphan bracket. Where is the closing bracket?

To achieve a complete parenthesis the series title should be put into the field Series Title and the number of the report in the field Document Number. If the report has no number, the closing bracket must be inserted manually. You can do this in the field Serie Title in the EndNote item or in the reference list (when the list is completed, see below).  

 

Can I edit my reference list?

Do not edit the reference list until all the references are inserted. In other case EndNote will change back to the original appearance. In older versions of EndNote it is necessary to convert the references to plain text (remove the field codes) to edit them. From the version X4 this is not necessary.

When you convert the references to plain text, at the same time margins and page size may change in some sections of the document and also pagination and styles may change. Therefore, instead of removing the field codes, do like this: Copy the reference list and the text that may come after it. Paste it before the original reference list that EndNote created and insert a page break before the latter. Now you can edit the list you pasted in. When you have created a pdf file from your thesis, delete the pages containing the original reference list. Read here about editing pdf files.

Page editor: bib-webbredaktionen@slu.se