Information about processing of personal data within the evaluation

Last changed: 21 October 2019

SLU is undertaking an evaluation study in which we are collecting data about research and capacity building collaborations between SLU and Vietnam within the time scope 1977-2018.

The purpose of the evaluation is to learn from these past collaborations, and identify and document results generated through them.

Who is or might be concerned? Persons at SLU and in Vietnam that have been part of the collaborations (key people within the projects, MSc and PhD graduates, students, contacts at departments). Also contacts outside universities and research institutes, i.e. others that are expected to have been concerned or benefited from the collaborations.

What type of data will be collected? We will gather data related to knowledge and research findings that has been generated from these research collaborations including data such as publications, methods or products resulting from the collaborations. We will also gather data related to how and to what extent the knowledge has been used. In addition, we will collect data related to capacity building.

What happens to the collected data? The information in this study will be used only for the purposes described and in ways that will not reveal who you are. Data will be analysed by the consultant employed by SLU, who will carry out the evaluation. Collected data will be presented in aggregated form in a report. You will not be identified in any publication material from this study. We may ask a few participants for your written permission to present and publish particular cases in form narratives of research findings or capacity building results generated through these collaborations. Data will be handled as described under the heading: More about data collection and processing

How will data be collected? We will use several data-collecting methods. Some data will be gathered via public available sources such as registers and archives (for example the SLU archives), databases such as Sida project database Open Aid and the Sida publication database and other publication databases. Some data will be generated via a web-based survey targeted to Vietnamese MSc and PhD graduates within these collaborations, and some data will be collected through personal contact with concerned persons (by e-mail, phone or interviews). Read more under the heading: More about data collection and processing.

More about data collection and processing within the evaluation

SLU processes personal data in accordance with regulation (EU) 2016/679 of the European Parliament and of the Council. These provisions are often referred to as the General Data Protection Regulation (GDPR). All data will be handled according to the following description:

Data controller

The Swedish University of Agricultural Sciences (SLU) is the data controller for the processing of your personal data. Contact person at SLU for this project is: Ulrika Huss Melin at SLU Global (ulrika.huss.melin@slu.se).

The data protection officer at SLU can be reached at dataskydd@slu.se or by phone at 018-67 20 90.

Purpose

We are undertaking an evaluation study in which we are collecting data about research and capacity building collaborations between SLU and Vietnam.

The purpose of the evaluation is to learn from these past collaborations, and identify and document results generated through them.

SLU will also process your personal data as required for SLU to comply with regulations on public documents and the archives of public authorities.

Categories of personal data and sources

Following categories of personal data will be collected: Contact information, personal data (gender, year of birth), participants role within the collaboration, career development indicators, educational related data (degrees etc), mobility, research areas, research- and capacity building-results, collaborations/research partners, publications and publication patterns, gender equity aspects/indicators. 

Following sources will be used: public available sources such as registers and archives (for example the SLU archives), databases such as Sida project database Open Aid and the Sida publication database and other publication databases such as Web of Science. Moreover, data will be gathered from external and internal reports such as project reports and Sida reports etc. And also data will be gathered via direct contact with persons, (e-mail, phone, questionnaire, interviews, field and site visits etc).

Legal basis for processing data

Consent: The data subject has given consent to the processing of his or her personal data for one or more specific purposes; This applies to data collected in the survey or in our interviews with you.

Public task: Processing of data is necessary for the performance of a task carried out in the public interest; This applies to processing of other data than data collected via survey or interviews.

Disclosure

SLU may disclose your personal data to anyone who requests a public document that includes your data, in accordance with the regulations on public documents, unless they are subject to non-disclosure.

Transfer of personal data

The information in this study will be used only for the purposes described and in ways that will not reveal who you are. Data will be analysed by the consultant employed by SLU, who will carry out the evaluation. Collected data will be presented in aggregated form in a report.You will not be identified in any publication material from this study. We may ask a few participants for your written permission to present and publish particular cases in form narratives of research findings or capacity building results generated through these collaborations.

International transfer of personal data

The survey will be carried out using the web based survey service Netigate. Netigate use server storage in the United States of America. In the event of such transfer of personal data, SLU and Netigate will ensure that the necessary legal precautions are made to ensure the security of your personal data.

Storing data

Data will be stored at SLU until the report is published in 2020, afterwards for as long as the data is relevant to enable us to perform follow up studies about SLU’s international collaboration. SLU does not intend to delete any of the data collected. Your personal data will also be stored for as long as required by the Public Access to Information Act and the regulations on the archives of public authorities.

Your rights

Under certain circumstances and according to law, you have the right to have your personal data erased, corrected or limited. You also have the right of access to the personal data being processed, and you have the right to object to the processing of your data. To exert your rights, contact the Privacy and Data Protection Function Unit (contact details below).

Withdrawing your consent

If SLU’s processing of your personal data is based on consent, you have the right to withdraw this consent.

If you wish to withdraw your consent, please send an e-mail to SLU Global. Please specify the scope of your request.

Comments

If you have any comments on the processing of personal data at SLU, contact the Privacy and Data Protection Function at dataskydd@slu.se, 018-67 20 90.

If you are not happy with the answer provided by SLU, you can take your complaint to the Swedish Data Protection Authority, datainspektionen@datainspektionen.se or 08-657 61 00.

Read more about the Data Protection Authority.


Contact

SLU Global supports and facilitates SLU's commitment to improve the situation for people in low-income countries based on the Global Goals of the Agenda 2030 for sustainable development.

SLU Global
Vice-Chancellor's Office

Agricultural Sciences for Global Development
PO Box 7005, SE-750 07 Uppsala
Visiting address: Almas Allé 7
www.slu.se/slu-global 
global@slu.se 
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Page editor: catherine.kihlstrom@slu.se