Guide for registration in SLUpub

Last changed: 04 December 2017

In the publication database of SLU, SLUpub, everything published at the university is registered except from theses and student projects. Only material that have been published can be registered.

  • Log in. Go to the address http://slupub.slu.se and log in using your standard SLU user name and credentials (AD). Contact the library if you can't sign in.

Newly added and SLU affiliated publications in the Web of Science Core Collection will be continuously imported

As of now, the library will import newly added publications affiliated with SLU from the database Web of Science Core Collection* into SLUpub. Hence, as a scholar you do not need to register these publications yourself. Once your imported publication has been registered in SLUpub, however, you will get a message and the recommendation to add keywords, program affiliation and a file for publication in the SLU open access archive Epsilon.

*Databases included are: Science Citation Index Expanded, Social Sciences Citation Index, Arts & Humanities Citation Index, Conference Proceedings Citation Index- Science, Conference Proceedings Citation Index- Social Science & Humanities

Registering publications manually

Publications not found in Web of Science Core Collection must be registered manually by authors in SLUpub.

  1. Click on Add new content in the top right corner.
  2. Click on Research output.
  3. Choose your publication type under Research Output, e.g. journal article.
  4. Fill in all mandatory fields (marked by an asterisk) in the form Key information.
  5. Under Publication information it is very important that you reference your publication, either via DOI, URL or by uploading a copy of the publication. This is necessary for the library to find, check and complete the publication information for validation.
  6. Under Upload full-text to the SLU open access repository you may choose to upload a copy of your publication for publishing open access in the SLU open archive Epsilon
  7. Under Associated programs and other stakeholders, please state if the publication is part of a research program within FOMA, one of the SLU Future programs or the Wildlife Damage Centre, VSC. The easiest way to do this is to choose the correct program in the A-Ö list.
  8. Under Swedish standard for classification of research topics you need to pick a research field. The recommendation is to pick only one, but you may add up to three if they are of equal importance. Please note that it is the publication as a whole that should be classified here.
  9. Under Creator of post is your name visible and you do not need to add additional authors. The library will complement with all the authors in the correct order.
  10. Once all mandatory information has been provided, please click Save and send to library at the bottom of the page.
  11. Choose For validation by library and click Send.
  12. The publication post is then sent to the library queue for review and validation. You can no longer change the post information but can still see all your publications and their validation status under the heading Publications in the left hand menu.
  13. Once they are validated, the publications will become visible in Search SLUpub (find it at the top of your SLUpub start page) in the dynamic publication lists on the SLU website and be published open access in Epsilon if you added a fulltext file for uploading there.

Importing older publications from the Web of Science Core Collection

If you want to register older publications, or publications published with another affiliation than SLU, and if they are available in Web of Science Core Collection*, you can import them to SLUpub. Importing means you do not have to fill in fields manually and also lets you add several publications at a time. NB: You will still need to fill in some information to complete your posts, and send them on to the library to be checked and validated.

  1. Click on Add new content in the top right corner.
  2. Click on Research output.
  3. Choose Import from external sources instead of Create manually.
  4. Choose the business card you want to connect to the publications, by clicking the plus sign.
  5. Fill in your search parameters under Search publications for. If you wish to save your search to be able to easily repeat it later, choose save under select saved search.
  6. Choose Search.
  7. A results list from Web of Science Core Collection will be shown. Looking under Action in the list you will see the alternatives for each publication.
  8. Once you are done marking one or several publications click on Import.
  9. In the next step, continue the import by clicking Confirm.
  10. Click on Edit your publications.
  11. Under Things to do on your start page you will now find your imported publications under the heading 
    Publications to edit and send to library (publications with status Not submitted).
  12. Click the newly imported publications in turn. Make sure the Output Type is correct (change if necessary) and select Content Type. Complete the posts by adding SSIF, any programs and upload a file for transfer for publishing open access in the SLU open archive Epsilon.
  13. Click on Save & send to library.
  14. Choose For validation by library and click Send.
  15. The publication post is then sent to the library queue for review and validation. You can no longer change the post information but can still see all your publications and their validation status under the heading Publications in the left hand menu.
  16. Once they are validated, the publications will become visible in Search SLUpub (find it at the top of your SLUpub start page) in the dynamic publication lists on the SLU website and be published open access in Epsilon if you added a fulltext file for uploading there.

*Databases included are: Science Citation Index Expanded, Social Sciences Citation Index, Arts & Humanities Citation Index, Conference Proceedings Citation Index- Science, Conference Proceedings Citation Index- Social Science & Humanities

Importing older publications from file (BibTex, Endnote XML)

  1. Click on Add new content in the top right corner.
  2. Click on Research output.
  3. Choose Import from file instead of Create manually.
  4. Choose the business card you want to connect to the publications, by clicking the plus sign.
  5. Click on the file symbol under Select file.
  6. Upload the file you want to import from (BibTex eller EndNote XML).
  7. Click on Import publications.
  8. Click on Edit your publications.
  9. Under Things to do on your start page you will now find your imported publications under the heading Publications to edit and send to library (publications with status Not submitted).
  10. Click the newly imported publications in turn. Make sure the Output Type is correct (change if necessary) and select Content Type. Provide either a DOI, a URL or upload your publication because the library needs access to your publication in order to validate it. Complete the posts by adding SSIF, any programs and upload a file for transfer for publishing open access in the SLU open archive Epsilon.
  11. Click on Save & send to library.
  12. Choose For validation by library and click Send.
  13. The publication post is then sent to the library queue for review and validation. You can no longer change the post information but can still see all your publications and their validation status under the heading Publications in the left hand menu.
  14. Once they are validated, the publications will become visible in Search SLUpub (find it at the top of your SLUpub start page) in the dynamic publication lists on the SLU website and be published open access in Epsilon if you added a fulltext file for uploading there.

Delegating user rights so that a colleague may register your publications

  1. Go to My settings which can be found in the menu under your name in the right hand top corner.
  2. Click on New delegation under User delegation.
  3. Perform a Search for the person (last name) you wish to delegate your user rights to.
  4. Click on the plus sign in front of that person's name.
  5. Click on Delegate.
  6. From now on, both you and your colleague can access your user and register publications.
  7. You colleague will find your user under Switch Role which is also found in the menu under their name in the top right corner.

Connect your existing ORCID to SLUpub/create an ORCID and connect it to SLUpub

  1. Go to My settings which can be found in the menu under your name in the right hand top corner.
  2. Go to ORCID Settings and click on Connect to your ORCID account.
  3. Here you can choose to either connect an existing ORCID to SLUpub or create an ORCID and then connect it to SLUpub.
  4. When you have connected your ORCID to SLUpub, your ORCID publication list will automatically be updated when your publications are validated in SLUpub.

What should be registered in SLUpub?

Register all publication types except for theses and student works in SLUpub. The publication must have a clearly stated publisher to be registered, with the only exception of conference papers published at the conference web page. The content of the publication should be scientific according to the content types used in SLUpub;

  • Peer-reviewed: Publications that have been reviewed by independent researchers and have been considered to be of a sufficiently high standard regarding scientific quality to be accepted for publication. The most common type is journal articles, but this may also apply to other publication types.
  • Other scientific: The content is of a scientific nature and intended for the scholarly society, but has not been peer-reviewed.
  • Popular science: The publication is intended to mediate scientific information to the general public. Debate contributions are included in this category.

Examples on material that cannot be registered

  • Reports in the form of project reports, which describe a project and its results in parts, annual reports, travelogues, reports from meetings.
  • Publications based on interviews. It is not enough to be interviewed or cited, you must be the author of the publication.
  • Material produced to be used in education within SLU.
  • Pre-prints ("first online" or "early view"). The article cannot be registered before it has complete bibliographic data, such as volume number and year of publication.
  • Blog posts
  • Material without a clearly stated publisher, with the only exception for conference papers published at the conference web page.

Definitions in SLUpub; publication type and content type

Definition of publication types

  • Journal article: An article in a peer reviewed journal or other journal.
  • Research review article: Review/survey published in a scientific journal.
  • Book (author): Monographic publication including one or several parts, meant to form a finished whole. Also includes e-books.
  • Book chapter: Stand-alone part of monographic publication. Often a part of an anthology or edited book.
  • Anthology/edited book (editorship): A publication where a number of separate stand-alone works have been published together. In this category, only the editor is named. The separate works are registered as book chapters.
  • Fact sheet: A short presentation of research results or experiments, often a locally produced stand-alone publication (3-6 pages). Normally not refereed.
  • Report: A publication included in a report series and/or published with a clearly stated publisher (eg publisher, government, university, NGOs).
  • Conference paper: Conference papers should more or less meet the qualifications of journal articles. Conference paper categorized as "refereed" means a contribution which has been reviewed in advance by one or more referends and that is published in an official proceeding or conference publication. Other conference papers ("other scientific") are contributions published in a conference publication, but without peer review.
  • Proceedings (editor): A personal editorship for an official conference proceeding or conference publication. Register stand-alone individual contributions as Conference papers.
  • Other publication: A publication where no other type is suitable, for instance posters, letters, editorials, invited speech at a conference, conference abstracts, report chapters, exhibitions.
  • Doctoral thesis (submitted in Epsilon, automatically transferred to SLUpub): Approved doctoral thesis.
  • Licentiate thesis (submitted in Epsilon, automatically transferred to SLUpub): Approved licentiate thesis.
  • Patent: Approved patent application to Swedish or international patent organisation.
  • Book review: A book review in a journal or newspaper.

Definition of content types

  • Peer-reviewed: Publications that have been reviewed by independent researchers and have been considered to be of a sufficiently high standard regarding scientific quality to be accepted for publication. The most common type is journal articles, but this may also apply to other publication types.
  • Other scientific: The content is of a scientific nature and intended for the scholarly society, but has not been peer-reviewed.
  • Popular science: The publication is intended to mediate scientific information to the general public. Debate contributions are included in this category.

Page editor: bib-webbredaktionen@slu.se