Guide for registration and open access publishing in SLU:s publication database

Last changed: 14 May 2019

All publications by SLU’s researchers are to be registered in the publication database, SLUpub. In the registration form you may also upload a copy for publishing open access in Epsilon. Only material that have been published can be registered.

  • Log in. Go to the address http://slupub.slu.se and log in using your standard SLU user name and credentials (AD). Contact the library if you can't sign in.

Newly added and SLU affiliated publications in the Web of Science Core Collection will be continuously imported

As of now, the library will import newly added publications affiliated with SLU from the database Web of Science Core Collection* into SLUpub. Hence, as a scholar you do not need to register these publications yourself. Once your imported publication has been registered in SLUpub, however, you will get a message and the possibility to add research topics, program affiliation and a file for publication in the SLU open access archive Epsilon.

*Databases included are: Science Citation Index Expanded, Social Sciences Citation Index, Arts & Humanities Citation Index, Conference Proceedings Citation Index- Science, Conference Proceedings Citation Index- Social Science & Humanities

Registering publications manually

Publications not found in Web of Science Core Collection must be registered manually by authors in SLUpub.

  1. Click on Add new content in the top right corner.
  2. Click on Publication.
  3. Choose your publication type.
  4. Fill in all mandatory fields (marked by an asterisk) in the form Publication info.
  5. It is very important that you reference your publication, either via DOI, URL or by uploading a copy of the publication. This is necessary for the library to find, check and complete the publication information for validation.
  6. Under Upload a file you may choose to upload a copy of your publication for publishing open access in Epsilon. Publications from previous/other employments are not to be published in full text in Epsilon.
  7. Under Associated programs and other stakeholders, please state if the publication is part of a research program. The easiest way to do this is to choose the correct program in the A-Ö list.
  8. Under Swedish standard for classification of research topics you pick a research topic. The recommendation is to pick only one, but you may add up to three if they are of equal importance. Please note that it is the publication as a whole that should be classified here.
  9. Under Creator of record is your name visible and you do not need to add additional authors. The library will complement with all the authors in the correct order.
  10. Once all mandatory information has been provided, please click Save and send to library at the bottom of the page.
  11. Choose For validation by library and click Send.

Importing older publications from the Web of Science Core Collection

If you want to register older publications, or publications published with another affiliation than SLU, and if they are available in Web of Science Core Collection*, you can import them to SLUpub. Importing means you do not have to fill in fields manually and also lets you add several publications at a time. 

  1. Click on Add new in the top right corner.
  2. Click on Publication.
  3. Choose Import from external sources instead of Create manually.
  4. Choose the business card/affiliation you want to connect to the publications, by clicking the plus sign.
  5. Fill in your search parameters under Search publications for. If you wish to save your search to be able to easily repeat it later, choose save under select saved search.
  6. Click on Search.
  7. A results list from Web of Science Core Collection will be shown. Looking under Action in the list you will see the alternatives for each publication.
  8. Once you are done marking one or several publications click on Import.
  9. In the next step, continue the import by clicking Import & send to library.
  10. Click on Done.
  11. The publication/publications are now sent directly to the library for review and validation. When they are validated you will recive an email and the possibility to complete the publications by adding research topic, any programs and upload a file for transfer for publishing open access in Epsilon. Publications from previous/ other employments are not to be published in full text in Epsilon.

*Databases included are: Science Citation Index Expanded, Social Sciences Citation Index, Arts & Humanities Citation Index, Conference Proceedings Citation Index- Science, Conference Proceedings Citation Index- Social Science & Humanities

Importing older publications from file (BibTex, Endnote XML)

  1. Click on Add new in the top right corner.
  2. Click on Publication.
  3. Choose Import from file instead of Create manually.
  4. Choose the business card/affiliation you want to connect to the publications, by clicking the plus sign.
  5. Click on the file symbol under Select file.
  6. Upload the file you want to import from (BibTex eller EndNote XML).
  7. Click on Import publications.
  8. Click on Done.
  9. Under Things to do on your start page you will now find your imported publications under the heading Publications to edit and send to library (publications with status Not submitted).
  10. Click the newly imported publications in turn. Make sure the Output Type is correct (change if necessary) and select Content Type. Provide either a DOI, a URL or upload your publication because the library needs access to your publication in order to validate it. Complete the posts by adding research topic, any programs and upload a file for transfer for publishing open access in Epsilon. Publications from previous/other employments are not to be published in full text in Epsilon.
  11. Click on Save & send to library.
  12. Choose For validation by library and click Send

What happens after registration?

  1. The publication post is then sent to the library queue for review and validation. You can no longer change the post information but can still see all your publications and their validation status under the heading Publications in the left hand menu.
  2. Once your publication has been validated you will get a message and the possibility to add research topics, program affiliation and a file for open access publishing in Epsilon.
  3. Publications registered in SLUpub with the full text attached will be transferred to Epsilon as soon as the SLU University Library has validated your post. If your publication is under a publisher embargo you can still deposit it right away. The library staff will set the correct date. Your text will not be made available online until the set time has elapsed. Publications from previous, other employments are not to be published in full text in Epsilon.
  4. Once they are validated, the publications will become visible in Search SLUpub (find it at the top of your SLUpub start page), in the dynamic publication lists on the SLU website and included in evaluations and the annual distribution of the performance based funding.
  5. Publications in SLUpub are automatically transferred to the national database SwePub, which contains scholarly publishing from Swedish universities. SwePub is developed in cooperation with The Swedish Research Council and the National Library of Sweden and provides the basis for all national information on and analysis of scientific research.

Delegating user rights so that a colleague may register your publications

  1. Go to My settings which can be found in the menu under your name in the right hand top corner.
  2. Click on New delegation under User delegation.
  3. Perform a Search for the person (last name) you wish to delegate your user rights to.
  4. Click on the plus sign in front of that person's name.
  5. Click on Delegate.
  6. From now on, both you and your colleague can access your user and register publications.
  7. You colleague will find your user under Switch Role which is also found in the menu under their name in the top right corner.

Connect your existing ORCID to SLUpub/create an ORCID and connect it to SLUpub

  1. Go to My settings which can be found in the menu under your name in the right hand top corner.
  2. Go to ORCID Settings and click on Connect to your ORCID account.
  3. Here you can choose to either connect an existing ORCID to SLUpub or create an ORCID and then connect it to SLUpub.
  4. When you have connected your ORCID to SLUpub, your ORCID publication list will automatically be updated when your publications are validated in SLUpub.

Criteria for registration in the publication database

  • The publication must be published with a clearly identifiable publisher (e.g. publishing house, organization, university or conference organizer).
    • SLU-published theses, reports and fact sheets become published when registered and made available open access in SLUpub/Epsilon.
  • Evidence of the publication must be available in some form (DOI, URL or attached file providing necessary publication details).
  • The publication should be connected to SLU  in either of the following ways:
    • At least one of the authors was employed at SLU when the publication was written.
    • At least one of the authors is currently employed at SLU, registering his/her own publications written during previous employments at other universities. Publications from previous employments are not to be published in full text in Epsilon.
    • The publication is part of a SLU series
  • The SLU author's name must be stated in the publication (or clearly included in a group authorship).
  • The affiliation in the publication should reflect the researcher's employment when the publication was written. Read here for examples of how the university's name should be stated.
  • The content of the publication should be scientific according to the content types used in SLUpub;
    • Peer-reviewed: Publications reviewed by independent researchers and considered to be of sufficiently high standard regarding scientific quality to be accepted for publication. The most common type is journal articles, but may also apply to other publication types.
    • Other scientific: The content is of scientific nature and intended for the scholarly community, but has not been peer-reviewed.
    • Popular science: The publication is intended to convey scientific information to the general public. Debate contributions are included in this category.

Examples of material that is not to be registered

  • Reports such as project reports, which describe a project and its results in parts, annual reports, travelogues, reports from meetings.
  • Translations or publications based on interviews. It is not sufficient to be interviewed or to be a translator, you must be the author of the publication.
  • Material produced to be used in education within SLU.
  • Pre-prints and “first online” or “early view” versions of a publication. The article is not to be registered until it has complete bibliographic data, such as volume number and year of publication.
  • Material without a clearly identifiable publisher, with the exception of conference outputs papers or abstracts made available at the conference web page.
  • Publications where the SLU author's name does not appear in the publication, or cannot be clearly linked to a group authorship.

Priority

All registered publication records are reviewed and validated by the library. Since the number of registered publications and the needs for data for analyses vary over the year, priorities are sometimes made regarding the type of publications that the library primarily validates. The general order of priority is:

  1. Publications included in the annual distribution of the performance based funding within SLU i.e. SLU-affiliated publications of the types article, review article (peer-reviewed), book, book chapter (peer-reviewed + other scientific).
  2. SLU-published reports and fact sheets.
  3. SLU-affiliated publications with publication year 2008 or later.
  4. Other publications.

Definitions in SLUpub; publication type and content type

Definition of publication types

Journal publications

  • Research article: Article reporting results or insights from original research in a scholarly format.
  • Review article: Article summarizing, surveying or reanalyzing previously published studies on a research topic.
  • Editorial: Introductory text in a journal or proceeding, written by the editor or publisher of the journal, or by an invited guest editor.
  • Letter: Brief notation submitted to a journal concerning a specific finding or commenting on previously published item.
  • Data paper: A publication describing a particular dataset or collection of datasets, with the main purpose to provide information about the data rather than analysis of the data.
  • Other publication in scientific journal: Publication in scientific journal that does not match any of the above categories.

 

Conference publications

  • Conference paper: Published record of paper delivered at or issued on the occasion of a conference or symposium, or in a conference proceeding.
  • Proceedings (editor): Personal editorship for an official conference proceeding or publication.
  • Conference abstract: Short text describing the content of a conference talk or a conference poster, written in advance and available in print or in digital form.
  • Conference poster: Poster presented at a conference. NB the poster must be available as a scanning of photograph.
  • Other conference contribution: Conference contribution that does not match any of the above conference related publication types.

 

Books- and book chapters

  • Book: Monographic publication including one or several parts, meant to form a finished whole. Also includes e-books.
  • Book (editor): A publication where a number of separate stand-alone works have been published together. In this category, only the editor is named.
  • Book chapter: Part of antology or book where authorship is specified for the individual chapter.

 

Thesis

  • Doctoral thesis: Approved doctoral thesis.
  • Licentiate thesis: Approved licentiate thesis.

 

Other publications

  • Magazine article: Article written for practicioners and/or the public community.
  • Newspaper article: Article in a general-interest newspaper or news periodical.
  • Report: Report from project, investigation or monitoring, published in a report series or by specified publisher.
  • Report chapter: Part of report where authorship is specified for the individual chapters.
  • Factsheet: Short presentation of facts or research results, often a stand-alone publication. Normally not refereed.
  • Other publication: A publication where no other type is suitable.

Definition of content types

  • Peer-reviewed: Publications reviewed by independent researchers and considered to be of sufficiently high standard regarding scientific quality to be accepted for publication. The most common type is journal articles, but may also apply to other publication types.
  • Other scientific: The content is of scientific nature and intended for the scholarly community, but has not been peer-reviewed.
  • Popular science: The publication is intended to convey scientific information to the general public. Debate contributions are included in this category.
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