Publish doctoral and licentiate theses

Last changed: 16 May 2019

You register theses in SLUpub with a file for transfer to Epsilon. On this page you will find further information about the publishing.

Publishing a doctoral thesis/licentiate thesis at SLU

  • As author, you are responsible for formatting your thesis, arranging the printing of it and registrating it in SLUpub with a file for transfer to Epsilon.
  • All theses written at SLU, including joint and double degree thesis, shall according to the Vice-chancellor's decision, be registered in SLUpub and published online in Epsilon, no later than three weeks before the defence (day of public display).
  • It is mandatory to use the document template for the summary chapter/monographs, supplied by the SLU University Library for doctoral thesis but voluntary for licentiate theses.
  • All doctoral theses shall be part of the publication series Acta Universitatis agriculturae Sueciae. The series ISSN is 1652-6880. The licentiate theses are not published in the Acta series. Some departments have set up specific series for licentiate theses. Check with your department if there is a suitable series. If not, your licentiate thesis can be published as a monograph.
  • All theses must have two unique ISBN numbers (order here): one for the printed version and one for the electronic version, and doctoral thesis need a number in the Acta series which the library will send you together with the ISBN.
  • The thesis should be printed three weeks before the dissertation at the latest, (the day of public display of the thesis). You are required to deliver the correct number of printed copies of your thesis to the SLU University Library and registrar. The number varies depending on the faculty, see below.

Print your thesis

Please make sure to contact the print shop well in advance!

The thesis should be printed three weeks before the dissertation at the latest, (the day of public display of the thesis).

Some information about printing:

  • Send in your thesis in the pdf format, as one file if it is a monograph or with the summary chapter and each article in separate files. If the thesis is part of the Acta series, the file names should contain the series number (e.g. 201443).
  • The print shop will produce a print file. You will be given a proof copy (please note that the print shop does not provide proof reading, however) for approval before the final print. Check spelling, figures, unwanted blank pages etc. to make sure everything is the way you want it.
  • If you experience problems converting your files into pdf, inserting images or tables etc, please contact your department's IT co-ordinator for assistance. For help with scanning of images, contact your print shop.
  • It is of the utmost importance that the printer is able to contact you during the preparation process. Please make sure to leave your contact information with your print shop.
  • Remember to order approximately 12 extra copies of your thesis for legal deposits (7) and SLU-library/registrar (approx. 5) 
  • The print shop are required to deliver legal deposits.
  • You are required to send the correct number of printed copies of your thesis to your SLU University Library and registrar. The number varies depending on the faculty.

Format your thesis

Formatting your doctoral thesis

Your doctoral thesis shall be a part of the series Acta Universitatis agriculturae Sueciae and must be formatted using the SLU document templates for doctoral theses. The SLU print shops produce the covers of the theses. Your duty, when it comes to the cover, is to supply the printer with the text for the back of the cover and, when appropriate, an illustration for the front.

Text for the back cover

On the back of the cover there should be a short abstract and a short presentation of the author. Use the template file SLU_Acta_Backcover_vX for typing your text. You will find useful information in the file. Save as a normal Word file and send it to the printing office.

Illustration on the front cover

There are two options for the front cover: no illustration or a small illustration. Discuss the size of the illustration with the printer.

If you intend to use an illustration to which copyright restrictions apply, you must obtain permission from the copyright owner before your thesis is printed. We recommend that you get the permission in writing. Obtaining permission may take time, so do not leave it to the last minute.

  • If you do include an illustration, you need to send the printer a file containing the illustration. Regard theese points on the quality of the illustration.
  • If the illustration is a color or grayscale picture, deliver the original image if it does not need any adjustments.
  • If you need to process the image, start by saving it in tiff format (.tif), and send it as a tiff after processing.
  • If you use a black and white digital drawing or scanned text choose the resolution 600 dpi. Make sure the illustration is saved in bitmap mode, not in greyscale mode. 
  • If your illustration was created as an eps-file, deliver it as it is.

Articles in a compilation thesis

  • Published articles should be sent as the publisher PDFs.
  • Read the publishers' contracts to find out if you are permitted to print published articles in your thesis. Please contact the library if you are unsure.
  • Manuscripts can be smartened up with the SLU template SLU_Article, which is included in the set of document templates.

Formatting your joint or double degree thesis

  • Joint and double degree thesis shall be published in the SLU series Acta Universitatis Agriculturae Sueciae.
  • The cover can if needed be adapted to claims from partner universities but the following must be stated:
    1. The SLU logo and the Acta series name on the front cover.
    2. The issue serial number and the Acta series ISSN must be visible somewhere on the cover.
    3. It must be clearly stated at the cover or/and at any of the front pages that the thesis is the result of a joint degree education and what universities that are involved. If the thesis is published elsewhere it shall be stated where it is published.

Formatting your licentiate thesis

You are free to use the SLU document templates for licentiate theses but it is not mandatory. If your licentiate thesis is part of a departmental series you should follow departmental guidelines.

Which parts of my thesis shall I publish?

  • The summary part of a compilation thesis shall always be registered and published, according to the Vice-chancellor's decisison. Articles/papers which are part of the thesis may also be included, but this normally means asking permission to do so from the publisher of the journals they have been published in. The following form can be used to communicate with publishers: Request to use material included in the electronic version, Doctoral dissertation at SLU.
  • To avoid future journal publication problems, submitted or unpublished articles should not be published in the Epsilon version of your thesis.
  • Monograph theses shall be deposited in their entirety. If your thesis is published with a commercial publisher, you must make sure they also permit publishing in Epsilon.

Printed copies to the SLU Library and registrar

  • NJ-faculty: On the day of public display it is your responsibility that 3 copies (including notice of dissertation) of the thesis are available at the SLU-library in Uppsala and 1 copy at the Registrar office, Box 7070, 750 07 Uppsala
  • VH- faculty: On the day of public display it is your responsibility that 4 copies (including notice of dissertation) of the thesis are available at the SLU-library in Uppsala and 1 copy at the Registrar office, Box 7070, 750 07 Uppsala.
  • S-faculty: On the day of public display it is your responsibility that 4 copies (including notice of dissertation) of the thesis are available at the library at the campus where the dissertation takes place and 2 copies at the Registrar office, SLU, 901 83 Umeå.
  • LTV faculty: Repro Alnarp will handle the distribution of theses for doctoral students at the LTV faculty.

 

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