Register and publish in SLU's publication database

The library continuously imports new publications affiliated with SLU from the Web of Science Core Collection database into the SLU publication database. As a researcher, you therefore do not need to register them yourself.

The library imports the previous year's publications from Scopus once a year before the distribution of funds. If you want to get them into SLUpub quickly, you can import them yourself.

When the library has imported and validated a publication in SLUpub, you will receive an email. You will then have the opportunity to add research topics, programme, relation to Sustainable development goals (SDGs) and upload a full text for open access.

You can import older publications or those published at another university from the Web of Science Core Collection and Scopus. This saves you having to enter the data manually and allows you to import several at once.

1. Click Add new in the top right corner.
2. Click Publication.
3. Select Import from external sources instead of Manually.
4. Select the business card/affiliation you want to link to the publications by clicking on the plus sign.
5. Select whether you want to search in Web of Science or Scopus or both at the same time by clicking in the appropriate box.
6. Under Search for publications, enter the parameters you want to search for; if you want to save your search for future use, select Save under Select saved search.
7. Click Search.
8. You will now see a list of publications. Under Action to be performed you will see the conditions for each publication, there are a number of possible options:
   • Import and relate to you means that the publication is not yet in SLUpub. Tick Import if it is your publication.
   • Already your publication means that the publication is already in SLUpub and that you are been linked to it as an author.
9. When you have selected one or more publications and are ready, click Import.
10. Continue the import by clicking Import & send to library.
11. Click Done.
12. The publications will now be sent to the library and you will receive an email when they have been validated. You will then have the opportunity to complete the publications with research topic, programme, relate to Sustainable development goals (SDGs) and upload a full text for open access. Publications from other employments will not be published in full text.

Publications that are not in the Web of Science Core Collection must be registered in SLU's publications database. Publications in Scopus can be imported, see Self-import from Web of Science and Scopus.

1. First check if your publication is already registered by looking under Publications in the left menu.
2. Click Add new in the top right corner.
3. Click Publication.
4. Select the type of publication under Publication type.
5. Fill in all required fields (asterisks) in the Publication info tab.
6. It is important that you refer to the publication by DOI, URL or by uploading a copy. This will enable the library to find, and validate it.
7. Under Upload a file you can upload a copy of your publication to make it openly available if it was written within your SLU employment. Publications from other employments are not published in full text.
8. Under Creator of record you can see your name and you do not need to enter additional authors, the library will add all authors in the correct order.
9. In the tab Publication tags you can relate your publication to research topics, programmes and the Sustainable development goals (SDGs).
   • Under Research topics, select the research topic. We recommend that you select one topic, but if several are equally relevant, you can enter up to three. The classification should apply to the publication as a whole.
   • Under Associated programmes and other stakeholders, indicate whether the publication belongs to a research programme.
   • Under Suggested Sustainable development goals (SDG), indicate whether the publication should be related to the Sustainable Development Goals.
10. Once you have filled in all the required information, click Save and send at the bottom of the page.
11. Select For validation by library and click Save.

Instead of registering your publications manually, you can also upload them from a file (BibTex or EndNote XML).

1. Click Add new in the top right corner.
2. Click Publication.
3. Select Import from file instead of Manually.
4. Select the business card/affiliation you want to attach to the publications by clicking on the plus sign.
5. Click on the folder icon under Select import file.
6. Upload the file you want to import from (BibTex or EndNote XML).
7. Click Import publications.
8. Click Done.
9. Under Things to do on the home page, your imported publications are now listed under the heading Publications to edit and send to library.
10. Click on the newly imported publications. Check Output type and tick Content type. Attach a reference to the publication in the form of DOI, URL or a file. You also have the option to complete the publication with research topic, programme, link to the Sustainable development goals and upload a full text for open access. Publications from other employments will not be published in full text.
11. Click Save & send.
12. Select For validation by library and click Send.

You can allow a colleague to register your publications by giving them access.

1. Go to My settings located in the menu under your name in the top right corner.
2. Click New delegation under User delegation.
3. Find the person (last name) you want to give authorisation to.
4. Click the plus sign in front of their name.
5. Click Delegate.
6. Now both you and your colleague can access your user and register publications.
7. Your colleague will find your user under Switch Role which is also in the menu under your name in the top right corner.

Link your ORCID to SLUpub

1. Go to My settings located in the menu under your name in the top right corner.
2. Go to ORCID Settings and click Connect to your ORCID account.
3. Here you can connect an existing ORCID or create a new one and connect it to the SLUpub.
4. Once you have connected your ORCID, your ORCID publications list will automatically update as your publications are validated in SLUpub.

Register your ORCID in SLUpub without linking accounts

1. Click on the pencil next to your name on the homepage.
2. Enter your ORCID in the ORCID field.

If you would like to change or add research topic to a publication that has already been validated, please contact the library. You can add a programme or stakeholder and suggest a link to the Sustainable development goals (SDGs) yourself, both when registering the publication and afterwards.

Research topics in SLUpub - how it works 

Under Research topics you enter the main research topic of the publication. It is preferable to select one topic, but up to three are allowed if they are equivalent. The topic should be selected at the lowest level of the hierarchy (five-digit code).

You can choose the subject yourself when registering, or have the library choose it for you when reviewing. The library also classifies publications imported from Web of Science. To make changes to a reviewed publication, send both the subject name and the five-digit code to the library.

Classification follows SSIF, which is the Swedish standard for classifying research by subject (also called SCB/UKÄ classification), which is used for different types of research information. The subject classification of publications enables subject-based analyses both within SLU and nationally. Publication data from SLUpub is sent to SwePub, a national database that is a source for publication-based analyses used, for example, by research funding bodies.

• SSIF - the Swedish standard for classifying research by subject, also called SCB/UKÄ classification (pdf in swedish)

Relate your publication to a programme or stakeholder

Under Associated programmes and other stakeholders you can indicate whether the publication belongs to a research programme, a Future platform or another stakeholder from the selectable list. This is particularly useful for programmes that span several departments or faculties.

Tagging is used for internal tracking and to make publications visible on the SLU website.

Contact the library if you would like to add a programme or stakeholder. New tags will be approved if they

• Are long-term and relevant over time.
• Have a responsible person to inform researchers about the tag.

Relate your publication to the Sustainable development goals (SDGs)

SDG tagging is used in SLUpub to show which publications relate to the UN's global goals for sustainable development. The library continuously searches and tags SLU publications with relevant SDGs.

Under Suggested Sustainable Development Goals (SDG), you as an author can also suggest tags for your publications. All SDG suggestions are reviewed before publication, just like any other information in SLUpub. Please write a motivation for the selected SDGs in the comment field to facilitate the review.

• Publications related to the SDGs in SLUpub

The SLU publications database is also used as a platform for the electronic publication of SLU's own publications.

• All publications published by SLU must be made openly available in full text in the database.
• Publications that are not part of an SLU series can also be published, but the document must have a publisher or responsible organisation (usually your department). You are responsible for ensuring that the department (or equivalent) supports the publication.

Requirements and recommendations for publication

• Minimum metadata requirements: author (originator) with affiliation, publication year, title, publisher or responsible organisation.
  • If metadata is missing, the document should be updated in the first instance. It is also possible to add a cover sheet. Contact the library for help.
• DOI, ISBN and part numbers (for books, dissertations and reports) will be requested by the library.
  • Get DOI, ISBN and number.
• Please use SLU's document templates.
  • SLU's document templates for publications.
• The file should be machine-readable. PDFs are usually published, but other file formats are available.

Publishing research data

Research data is not published in SLU's publications database, but can be registered as Other publication. For information on how to publish data, see Sharing and making data available. LÄNK

You can make published material openly available in a number of ways, for example if:

• An article is not openly available, but the publisher allows the accepted version to be published.
• You want to increase dissemination and provide persistent links and metadata to publications that are already openly available.

Publications from scientific journals

• SLU's Policy for scientific publishing state that all peer-reviewed articles must be published openly, either in an open journal or in SLU's publications database.
• The library controls what can be published, which version can be used and keeps track of any embargo periods.
• CC-licensed articles are automatically added in full text by the library.
• Journals that do not allow the published version of an article to be made openly available often allow the accepted version (peer-reviewed but without the publisher's formatting) to be published openly. This is usually allowed after an embargo period (6-24 months).

Other publications

You can also make books, book chapters, reports and conference proceedings openly available. In this case, you are responsible for obtaining permission from the copyright holder, usually the publisher.

• Minor changes to content are handled by errata.
• Major changes require a revision of the published document, with the new document clearly indicating that it is a revised version.
• Retraction of full text may be made at the request of the author, copyright holder or head of department/equivalent.
• Full text in SLU theses, reports and fact sheet series will not normally be retracted.
• Retraction means that the text becomes inaccessible, but metadata and an explanation of the retraction remain.

In order for a publication to be registered in SLU's publication database, it must:

1. Be published, either in print or electronically.
   • If SLU or one of its units is the publisher of a publication, it is normally considered to be published when it is registered in the database and the full text is made available.
2. Has a clear link to SLU in one of the following ways:
   • The publication was written as part of at least one of the authors' employment at SLU.
   • The author is employed at SLU and registers their publications, even if they have an external affiliation.
   • The publication is published by SLU (or one of its faculties, departments or other organisational units).

In addition, the following applies:

• The publication must be aimed at the research community and/or the general public.
• The affiliation in the publication must reflect the author's employment at the time of the publication.
• The publication must be verifiable, either through a link or an attached copy.
• The title, year of publication, author and publisher (or underlying organisation) must be given.
  • Only those who are listed as authors in the publication (or can be linked to a group authorship) can be linked to the record in the database.

In order for a full text to be published in the database, it is required that:

1. The publication meets the criteria above.
2. The publication has a clear connection to SLU in one of the following ways:
   • The publication was written as part of the employment of at least one of the authors at SLU.
   • The publication is published by SLU (or one of its faculties, departments or other organisational units).
3. Permission for publication has been granted by the copyright holder.

Journal publications

• Research article: Article reporting results or insights from original research in a scholarly format.
• Review article: Article summarising, surveying or reanalysing previously published studies on a research topic.
• Editorial: Introductory text in a journal or proceeding, written by the editor or publisher of the journal, or by an invited guest editor.
• Letter: Brief notation submitted to a journal concerning a specific finding or commenting on previously published item.
• Other publication in scientific journal: Publication in scientific journal that does not match any of the above categories.

Conference publications

• Conference paper: Published record of paper delivered at or issued on the occasion of a conference or symposium, or in a conference proceeding.
• Proceedings (editor): Personal editorship for an official conference proceeding or publication.
• Conference abstract: Short text describing the content of a conference talk or a conference poster, written in advance and available in print or in digital form.
• Conference poster: Poster presented at a conference. NB the poster must be available as a scanning of photograph.
• Other conference contribution: Conference contribution that does not match any of the above conference related publication types.

Books- and book chapters

• Book: Monographic publication including one or several parts, meant to form a finished whole. Also includes e-books.
• Book (editor): A publication where a number of separate stand-alone works have been published together. In this category, only the editor is named. Editorship of a book that is not an anthology is not registered in the publication database.
• Book chapter: Part of anthology or book where authorship is specified for the individual chapter.

Thesis

• Doctoral thesis: Approved doctoral thesis.
• Licentiate thesis: Approved licentiate thesis.

Other publications

• Magazine article: Article written for practitioners and/or the public community.
• Newspaper article: Article in a general-interest newspaper or news periodical.
• Report: Report from project, investigation or monitoring, published in a report series or by specified publisher.
• Report chapter: Part of report where authorship is specified for the individual chapters.
• Factsheet: Short presentation of facts or research results, often a stand-alone publication. Normally not refereed.
• Other publication: A publication where no other type is suitable.
• Preprint: Preprint published in a preprint repository.
• Patent

Peer-reviewed

Publications reviewed by independent researchers and considered to be of sufficiently high standard regarding scientific quality to be accepted for publication. The most common type is journal articles, but may also apply to other publication types.

Other scientific

The content is of scientific nature and intended for the scholarly community, but has not been peer-reviewed.

Popular science

The publication is intended to convey scientific information to the general public. Debate contributions are included in this category.

SLU's publication database is used to make the university's research visible. Anything published by SLU researchers must be registered. To ensure that the information is up to date and of high quality, there are clear guidelines on who is responsible for what.

Division of responsibilities

SLU staff must:

• Ensure that the previous year's publications are registered in SLUpub by January.
• Upload a version of their peer-reviewed articles that can be made available via SLUpub, if they are not already openly available.
• Register their ORCID in SLUpub.

The head of department or equivalent must:

• Annually verify and approve publications affiliated with the department, according to the library's records.

The library is responsible for:

• Quality assurance of metadata in the publication database.
• Provide documentation for verification of publications and authors' institutional affiliation.

Correct affiliation ensures that your publications are linked to SLU and your institution in databases and analyses. Here is how to indicate your affiliation to SLU:

Name of the university

• The name of the university should be Swedish University of Agricultural Sciences (Sveriges lantbruksuniversitet for publications in Swedish).
• Do not use the abbreviation SLU.

How to write a full affiliation

Choose one of these structures (bold parts are mandatory):

• Department name, division/centre (if applicable), Swedish University of Agricultural Sciences, postal address of the department, Sweden
• Swedish University of Agricultural Sciences, Department name, division/centre (if applicable), postal address of the department, Sweden

Multiple affiliations

Multiple affiliations (several separate addresses) are only used if you have several employments and the published research has been carried out within the framework of these positions.

SLU has a policy for scientific publishing and guidelines for publications that are published by the university. The policy aims to promote the development of open science and to ensure that the results of SLU's activities are disseminated, visualised and used. The guidelines for publications published by SLU aim to ensure the quality of SLU's own publications and to create the conditions for increased accessibility, visibility and use.

• Policy for scientific publishing (pdf)
• Guidelines for publications published by SLU (pdf)

There is a separate policy for the management and provision of research and environmental data.

• SLU's Data Management Policy (pdf)