Invoice address and handling of invoices

Legal requirements for mandatory e-invoice to the public sector

As of April 1 2019, the law requires all purchases in the public sector to be invoiced by electronic invoice (e-invoice). A PDF-invoice is not an electronic invoice.

After the law enters into force, SLU will not accept other types of supplier invoices than e-invoices. Already now we require e-invoice in our procurements!

Further down the page you find information on how to send e-invoices to SLU.

Invoice address

Use this address for all invoices to SLU:

SLU Fakturamottagning
Box 7090
SE-750 07 Uppsala

This address must always be included on the invoice.

Make sure the address field only contains the invoice address.  The invoice reference should be entered in a separate field (see the section on invoice reference).

If, for some reason, you need to give the name of the person ordering the goods or service as part of the address, make sure the name is entered after the address. If the name of the person ordering is given before the address, this person, not SLU, is considered the addressee. This means that the invoice may not be paid. Instead, the person ordering will be personally responsible for ensuring payment. 

Invoice reference

• If there is an order number, starting with the letters PO (a purchase order that has been issued from the Proceedo epurchasing system), give this as invoice reference.
  
  
• If there is no order number, instead state the invoice reference code of the person ordering the goods/service in the client reference field. An SLU invoice reference code consists of three digits and three letters, such as 123ABC.
  
  
• Only enter the reference code, no other text. For example, write "123ABC", not "Ref: 123ABC".
  
  
• The supplier needs to enter the reference in a separate field in their invoicing system. All invoicing systems have a field for client reference, and this is the field that should be used. That way, the reference will appear in the correct place on the invoice and it will be possible for Proceedo, the SLU invoicing system, to automatically identify the reference. 

Types of invoices accepted by SLU

SLU can accept three types of invoice. As of April 1 2019, the law requires all purchases in the public sector to be invoiced by e-invoice. SLU then only accepts option 1. Already now we require e-invoice in our procurements!

1. Electronic invoices in the format BEPPOL BIS 5 A ver 2 (Svefaktura BIS 5A 2.0) or Svefaktura 1.0
2. A pdf or tiff file by email
3. Hardcopy by post 

Electronic invoices, format PEPPOL BIS 5 A ver 2 (Svefaktura BIS 5A 2.0) or Svefaktura 1.0

SLU can receive e-invoices in the format PEPPOL BIS 5 A ver 2 (Svefaktura BIS 5A 2.0) or Svefaktura 1.0. Starting April 1, 2019 we will also be able to receive PEPPOL BIS Billing 3.0.

There are four ways for suppliers to send invoices in the "svefaktura" format to SLU. Click the link Send e-invoices to SLU to open a document with more information.

If you have any questions, do not hesitate to contact ekonomisystem@slu.se.  

By email as a pdf or tiff file

NOTE! As from 1 April 2019 it will be mandatory to send e-invoices and SLU will only accept e-invoice.

Email invoices to slufaktura@slu.se.

When the invoice has arrived, a receipt will be sent to the sender's email address.

Important information about invoices sent by email:

• The invoice should be attached to the email and the file format must be either pdf or tiff.
  
  
• One invoice = one attachment.
  
  
• Any appendixes to the invoice must be included in the same file as the invoice itself. Each attached file will be interpreted as one invoice.
  
  
• Any information in the body of the email will not be read. This process is entirely automatic and the inbox is not monitored by a human. For support and if you have any questions, please contact proceedosupport@slu.se. 

Payment forms via Proceedo

These forms can only be used for in-house transactions.

All "payment via Proceedo" forms (see the page forms (in Swedish only, contact your financial administrator if you want help)), including any appendixes, can also be emailed to slufaktura@slu.se. Remember that the form and any appendixes must be sent as one file.

Hardcopy invoice by post

NOTE! As from 1 April 2019 it will be mandatory to send e-invoices and SLU will only accept e-invoice.

Hardcopy invoices should be sent to the SLU invoice address (see above).

The invoices will be sent to a scanning service, and the scanned copies will then be forwarded to SLU.