Invoice address and handling of invoices

As of 1 April 2019, there is a legal requirement that all purchases in the public sector be invoiced by electronic invoice (e-invoice). A pdf invoice does not count as an electronic invoice.

How this affects suppliers to SLU

When this provision comes into effect, suppliers must send invoices electronically when invoicing SLU for purchases. Please note that this is already a requirement for SLU procurements.

This provision does not apply retroactively. If the supplier has signed an agreement with SLU before 1 April 2019 and this agreement does not require e-invoices, the supplier can continue to send invoices in the same way as before, provided that the invoices relate to that particular agreement.

This provision only covers invoicing of purchases. However, as we want as many invoices as possible to be sent to us as e-invoices, we prefer suppliers to send us e-invoices regardless of what the invoice is for. 

Sending e-invoices to SLU

E-invoices* to SLU should be sent using the Peppol network. SLU's Peppol ID is 0007: 2021002817.

Suppliers who are unable to send via Peppol can send Svefaktura 1.0 to SLU via other channels. See the document Sending e-invoices to the Swedish University of Agricultural Sciences for more information.

* E-invoice standard PEPPOL BIS Billing ver 3, PEPPOL BIS 5 A ver 2 or Svefaktura 1.0.  

Advantages of electronic invoices

E-invoices are cheaper, faster and more secure than paper or pdf invoices.

No postage is needed, and they reach the client within minutes. When scanning and interpreting paper and pdf invoices, there is a risk that values such as invoice number, amount or currency are misinterpreted, which can lead to wrongful payments. This can never happen with e-invoices, as the client's electronic invoice management system will read the values.

Sending e-invoices to SLU

E-invoices to SLU should be sent via the Peppol network. SLU's Peppol ID is 0007:2021002817.

Read more about how to send e-invoices to SLU below.

Invoice address

Use this address for all invoices to SLU:

SLU Fakturamottagning
Box 7090
SE-750 07 Uppsala

This address must always be included on the invoice.

Make sure the address field only contains the invoice address.  The invoice reference should be entered in a separate field (see the section on invoice reference).

If, for some reason, you need to give the name of the person ordering the goods or service as part of the address, make sure the name is entered after the address. If the name of the person ordering is given before the address, this person, not SLU, is considered the addressee. This means that the invoice may not be paid. Instead, the person ordering will be personally responsible for ensuring payment.  

Invoice reference

• If there is an order number, starting with the letters PO (a purchasing order that has been issued by the Proceedo e-purchasing system), give this as the invoice reference.
  
  
• If there is no order number, instead state the invoice reference code of the person ordering the goods/service in the client reference field. An SLU invoice reference code consists of three digits and three letters, such as 123ABC.
  
  
• Only enter the reference code, no other text. For example, write "123ABC", not "Ref: 123ABC".
  
  
• The supplier needs to enter the reference in a separate field in their invoicing system. All invoicing systems have a field for client reference, and this is the field that should be used. That way, the reference will appear in the correct place on the invoice and it will be possible for the SLU invoicing system, to automatically identify the reference. 

Types of invoices accepted by SLU

SLU can accept three types of invoice. As of 1 April 2019, there is a legal requirement that all purchases in the public sector be invoiced by e-invoice. When this provision comes into effect, SLU suppliers can only use option 1 when invoicing SLU for purchases. Please note that this is already a requirement for SLU procurements.

1. Electronic invoices in the format PEPPOL or Svefaktura
2. A pdf or tiff file by email
3. Hardcopy by post  

Electronic invoices, format PEPPOL or Svefaktura

SLU can receive e-invoices in the format PEPPOL BIS Billing 3.0, PEPPOL BIS 5 A ver 2 (Svefaktura BIS 5A 2.0) or Svefaktura 1.0.

There are four ways for suppliers to send invoices in the "Svefaktura" format to SLU. Click the link Sending e-invoices to SLU to open a document with more information.

If you have any questions, do not hesitate to contact ekonomisystem@slu.se.  

By email as a pdf or tiff file

NB. As of 1 April 2019, there is a legal requirement that all purchases in the public sector be invoiced by electronic invoice (e-invoice). When this provision comes into effect, SLU suppliers must send invoices electronically when invoicing SLU for purchases.

Email invoices to slufaktura@slu.se.

When the invoice has arrived, a receipt will be sent to the sender's email address.

Important information about invoices sent by email:

• The invoice should be attached to the email and the file format must be either pdf or tiff.
  
  
• One invoice = one attachment.
  
  
• Any appendices to the invoice must be included in the same file as the invoice itself. Each attached file will be interpreted as one invoice.
  
  
• Any information in the body of the email will not be read. This process is entirely automatic and the inbox is not monitored by a human. For support and if you have any questions, please contact proceedosupport@slu.se. 

Payment forms via Proceedo

These forms can only be used for in-house transactions.

All "payment via Proceedo" forms (see the page forms - in Swedish only, contact your financial administrator if you want help), including any appendices, can also be emailed to slufaktura@slu.se. Remember that the form and any appendices must be sent as one file.

Hardcopy invoice by post 

NB. As of 1 April 2019, there is a legal requirement all purchases in the public sector be invoiced by electronic invoice (e-invoice). When this provision comes into effect, SLU suppliers must send invoices electronically when invoicing SLU for purchases.

Hardcopy invoices should be sent to the SLU invoice address (see above).

The invoices will be sent to a scanning service, and the scanned copies will then be forwarded to SLU.