Data Management Plans (DMPs)

Last changed: 05 May 2022
Checklist. Illustration.

Here, you may find information on what a data management plan (DMP) is, benefits of developing a DMP, funder requirements with regard to DMPs, as well as templates and tools for you to use when creating a DMP. SLU’s Data Management Support can provide you with specialised support when it comes to creating and maintaining a DMP.

Templates and DMPonline

DMS has designed an institutional DMP template to support SLU staff in considering all relevant aspects of how to manage their projects’ data. It has been designed to comply with requirements from VR, Formas, Riksbankens Jubileumsfond, the Swedish Environmental Protection Agency, and Science Europe. It can be either used within DMPonline or as a Microsoft Word document.

Please note that SLU’s DMP template should not be used in connection with projects granted by Horizon Europe. DMS will, in the near future, add a Horizon Europe specific DMP template. Until then, however, the Microsoft Word template provided by Horizon Europe should be used (see below).

DMPonline

DMPonline is a web-based tool for developing DMPs. DMPs are stored online and are, thus, easily accessible for reviewing and sharing. Apart from SLU’s DMP template, DMPonline provides access to a number of templates developed by a variety of funders. Finally, access to DMPonline is for all SLU employees free of charge.

By using DMPonline, data management plans will be stored online and will be easy to access.They can also by exported and saved locally (as pdf, docx, etc).

Besides SLU's DMP template, templates from a variety of funders (e.g. European Research Council) are available in DMPonline. It is also possible to look at other SLU researcher's templates, should they have chosen to make them public (either within SLU or for everyone).

Getting started

Should you be a first-time visitor to DMPonline, you will have to create an account using your SLU-email.

  1. Choose the ‘Create account’ tab.
  2. Fill in the form using your SLU-email address and put down ‘Swedish University of Agricultural Sciences’ as your organisation.

The next time you want to sign in to DMPonline you may do so using your institutional credentials or SLU-email address plus password (given at the time of creating your account). To sign in with your SLU credentials:

  1. Choose the ‘Sign in’ tab.
  2. Click on ‘Sign in with your institutional credentials’.
  3. Type ‘SLU’ into and choose ‘SLU’ in the ‘Type the name of your organisation’ box and click continue.
  4. Use your SLU AD-account information to log in to DMPonline.

Detailed instructions (including screenshots) for how to create a DMPonline-account (pdf).

How to sign in

When you have a DMPonline account, you can sign in with your SLU credentials (AD) or with your email address and the DMPonline password you created when you registered. To sign in with SLU credentials:

  1. Choose “Sign in with your institutional credentials”.
  2. Type “SLU” and choose “SLU” as organisation.
  3. Click the “Continue” button.
  4. Enter your SLU AD-account credentials.

Word template

Here, you may download SLU’s DMP template in Microsoft Word.

What is a DMP?

A DMP is a living document that outlines how data is managed and documented during and after a project. A DMP covers all aspects of the data lifecycle and is updated on a regular basis throughout the project to track changes over time and to reflect the current state of your project. A DMP, moreover, describes what types of data will be collected, generated and/or reused, how sensitive the data may be, what legal, ethical and other rights need to be taken into consideration, what permissions you may need to seek, and what precautions you will need to take.

Benefits of a DMP

Information regarding the data needs to be easily findable, accessible, and understandable, not least if you are working on a project that runs over several years and/or involves a large number of people. To make your work as time-efficient, reproducible, visible and safe as possible, it is important that your management of the data is well thought through, structured, and documented. The time invested in setting up a good data management strategy pays off when it comes to archiving and preserving, sharing, and reproducing as well as validating your analyses and results.

Funder-related information on DMPs

More and more funders mandate that data is managed according to a DMP and that the data underlying a project funded by them is made publicly available. Many funders meanwhile allow applicants to include costs arising from data management.

SLU’s Grants Office can provide you with information and support should you plan to you apply for external research funding. Either visit the Grants Office’s web page or contact them at grantsoffice@slu.se.

 

Recorded webinar: Get started with your data management plan

In December 2021, DMS arranged an introductory webinar on data management plans. The webinar was recorded and can be viewed online.

Webinar: Get started with your data management plan

Other resources on DMPs

Support

Support at SLU in matters concerning the management of data is given by the Data Management Support (DMS) unit. DMS provides support to SLU employees and SLU students with regard to the SLU's institutional DMP template (indidivual- or group-based walkthroughs), DMPonline, and/or a DMP draft (feedback).

If you have any questions about DMPs or are interested in support regarding DMPs (or anything else related to data management), please contact DMS via email (dms@slu.se) or use our web form to book a Data Date

SLU Data Management Guide

In the SLU Data Management Guide you may find resources to help you plan your data management, write a data management plan, publish data, find already published data as well as much more.