PhD project monitoring at the Department of Soil and Environment

Last changed: 04 April 2018

Annual revisions of the PhD project shall be made according to the Swedish Decree on Higher Education (Högskoleförordningen). The PhD candidate and the supervisor have a joint responsibility for the revision. The department makes formal follow-ups after 25, 50 and 75 % of net study time.

First year follow-up (after 25 % of net study time)

First year follow-up includes:  

  1. Approved obligatory introductory course (7 hp)
  2. Approved account of the first years activities and eventual changes in the individual studyplan

The first year follow-up requires the completion of the course Introduction to Soil Science Research, 7 credits. To pass the course the student shall retrieve literature relevant to the PhD project, read and compile it into a 10-15 pages long paper in English. In the review, the PhD student shall discuss how his or her own PhD project will contribute to the studied topic of interest. The PhD student shall also write a short summary describing the PhD project (1/2 A4), suitable for publication at the homepage of the Department of Soil and Environment. The PhD student shall present the literature review to the supervisory group and subsequently submit the literature review and the short summary electronically together with a signed approval of submission from the supervisor. The literature review, the project description summary, approval and the oneyear followup form should be submitted to the director of post-graduate studies at least one week before meetings of the Board of post-graduate studies – for meeting dates see the calendar at the department intranet.

Half-time control (after 50 % of net study time)

Half-time control consists of:

  1. Approved half-time seminar
  2. Approved revised ISP
  3. Interview with PhD student and supervisor

After 24 months (50 % net study time) the PhD student should give a half-time seminar in which he or she presents the results and future plans of the PhD project. The half-time seminar is a part of the compulsory course Current Research in Soil Science 5 credits. The PhD student must also submit a half-time follow-up document including a revised ISP that is to be considered in the Board of post-graduate studies at the department. The documents should be sent to the director of studies no later than one week before the next meeting of the board (for meeting dates see the calendar at the department intranet).

For PhD students with a PhD position (doktorandtjänst) an approved half-time control is requested by the department in order to get the salary increase after 50 % of net study time.

Final follow-up (75 % net study time)

Final follow-up consists of:

  1. Approved Current Research in Soil Science 5 credits
  2. Approved account of activities, changes in the ISP and plan for the period up to the PhD defense.

At the earliest 33 months after admission (c. 70% of net study time) the PhD student can submit the final follow-up form to the Board of post-graduate studies. The PhD candidate shall attend the meeting if requested by the board.

For PhD students with a PhD position (doktorandtjänst) an approved final follow-up is requested by the department in order to get the salary increase at 75 % of net study time.

The final follow-up form must be submitted to the Director of post-graduate studies at least one week before meetings of the Board of post-graduate studies – for meeting dates see the calendar at the department intranet.

Before follow-up

The follow-up documents including the revised ISP should be sent to the director of studies as a pdf-file, at least one week before the meeting. The original documents with signatures (by PhD-student and supervisor) should be brought to the meeting, by the PhD-student, at the interview (half-time and final follow-up).

Signing of documents and archiving

When the follow-up has been approved by the department doctoral education board, and signed by the director of PhD-studies, the documents + ISP should be signed by the Head of department.

Finally the PhD-student should make a pdf of the signed documents to be saved for own purpose, before the original documents are handed over to be archived at the course secretariat.

After printing the thesis

The thesis manuscript should be reviewed and approved of by the editorial committeé before the thesis goes to the printers. The manuscript should be submitted at least ten weeks before the planned defence. When the thesis is printed PhD student shall inform the Director of post graduate studies time and venue for the dissertation.